THE BYLAWS OF THE WINDWARD FOUNDATION
As amended August 8, 2018
ARTICLE 1: OFFICES
ARTICLE 2: PURPOSES
ARTICLE 3: MEMBERS
ARTICLE 4: MEETINGS
ARTICLE 5: BOARD OF DIRECTORS
ARTICLE 6: OFFICERS
ARTICLE 7: COMMITTEES
ARTICLE 8: ADMINISTRATIVE PROVISIONS
ARTICLE 9: AMENDMENTS
ARTICLE 10: ARBITRATION
ARTICLE 11: LIMITATIONS
ARTICLE 12: ADOPTION
ARTICLE 1: OFFICES
The principal office of The Windward Foundation ("Corporation") shall be located at its principal place of business or such other place as the Board of Directors ("Board") may designate. The Corporation may have such other offices, either within or without the State of Washington, as the Board may determine or as the affairs of the Corporation may require from time to time.
ARTICLE 2: PURPOSES
The primary purposes and powers for which this Corporation is organized are:
Other purposes and powers are: to own, acquire, construct, improve, maintain, repair, guard, operate, and dispose of facilities and personal properties incident to the primary purposes and other properties of every kind and nature whatsoever for the benefit of the Center.
- to hold title to property used by the Windward Education and Research Center ("Center");
- to collect income from said property;
- to turn over said income, less expenses and reserves proper for a business corporation holding title to and maintaining property, to the Center.
- This Corporation shall be operated for the purposes set out in this Article.
- No transfer by gift, bequest, device, sale or lease, or otherwise, of any property to the Corporation shall be received and accepted if it is conditioned or limited in such a manner as to require the disposition of the income or its principal as shall, in the opinion of its Directors, be contrary to the aforesaid purposes.
- The Corporation shall never be operated for the primary purpose of carrying on a trade or business for profit.
- No part of the net earnings of the Corporation shall inure to the benefit of any individual.
- None of the assets of the Corporation shall be distributed to or for the benefit of any individual.
ARTICLE 3: MEMBERS
SECTION 1: CLASSES OF MEMBERS
The Corporation shall have two classes of members. The designation of the classes of members shall be:
- Steward, and
- Assistant Steward.
Additional classes of members, the manner of appointment of each class, and the qualifications of each class, may be as established by amendment to these Bylaws.
SECTION 2: SELECTION OF MEMBERS
STEWARD: Upon successful completion of 24 credits with the Corporation, an Assistant Steward may apply to the Board of Directors for recognition as a Steward. The applicant must affirm that they recognize the authority of the Board; support the fundamental principles of the Corporation, have received, read, understood, and agree to be bound by these Bylaws; and are prepared to exercise the privileges and responsibilities of membership as a Steward. Such recognition shall be granted under the rules governing ordinary business.
ASSISTANT STEWARD: Any person who has reached the age of 18 and has successfully completed 4 credits through any combination of an internship or apprenticeship with the Center may be proposed for membership as an Assistant Steward by any Active Steward. The proposed Assistant Steward must affirm that they recognize the authority of the Board, will follow the guidance of their sponsoring Steward, and support the fundamental principles of the Corporation. They must also affirm that they have received, read, understood, and agree to be bound by these Bylaws and are prepared to exercise the privileges and responsibilities of membership as an Assistant Steward. Such recognition shall be granted under the rules governing ordinary business.
SECTION 3: STATUS OF MEMBERSHIP
There are five statuses of membership. The statuses are:
ACTIVE: The Active Member lives on-site, is participating appropriately, and is meeting personal financial commitments.
- Suspended, and
AWAY: Away status is defined by a leave of absence in excess of 30 days with the intent to return. Any member may may change their status from Active to Away through a discussion with a member of the Board of Directors. The member must make appropriate provisions for their current projects and financial commitments before leaving. An Away Member may proxy their credits to any Active Member in their same class. Away Members are not required to pay monthly dues.
INACTIVE: At the discretion of the Board, the status of an Active or Away Member may be changed to Inactive. Following the guidelines set out in Article 3 Section 7, a member may change their status to Inactive. An Inactive Member's credits expire after five years. In the event of an Active Member's death or when said member's death proxy expires, their status will change to Inactive.
SUSPENDED: A suspended member may continue to live on-site. If living on-site, participating appropriately, and meeting personal financial commitments the member may continue to earn credits at the discretion of the Board. During the suspension the member may not serve on the Board and may not proxy their credits. Existing proxies are voided during the suspension.
TERMINATED: The credits earned by a terminated member are voided. Terminated members are not eligible for any other status of membership.
SECTION 4: EARNING CREDITS
Credits are earned through a combination of community participation and payment of dues. One credit is earned for each month that both requirements are met. Whether or not these requirements are met is subject to the discretion of the Board.
SECTION 5: REPRESENTATION
Stewards and Assistant Stewards may obtain representation on the Board of Directors through the proxy process, as described in Article 4 Section 7.
SECTION 6: SUSPENSION AND TERMINATION OF MEMBERSHIP
ARTICLE 3: SECTION 6: SUSPENSION AND TERMINATION OF MEMBERSHIP
The Board may, by an affirmative vote of all Steward Directors, excepting one--but in no case less than the affirmative vote of two Steward Directors--suspend a member for an act the Board deems inimical to the Corporation.
The duration of suspension will be determined by the Board and in all cases it will be no less than 30 days. The suspension may be challenged by any Steward Director, and if not supported with the same number of votes by which it was instituted then the suspension shall be canceled.
Thirty days after written notice of suspension has been posted in the designated location for membership notices, and a notice of suspension has been either personally delivered to the affected member or, if the member no longer resides on site, has been mailed to the address on file with the Secretary, the Board may, by an affirmative vote of all Steward Directors, excepting one--but in no case less than the affirmative vote of two Steward Directors--terminate the membership and expel the member.
In a case in which the individual being considered for termination was a sitting Director at the time of their suspension, the vote to terminate their membership must be the unanimous vote of all Steward Directors.
SECTION 7: WITHDRAWAL FROM ACTIVE PARTICIPATION
Any member may formally withdraw from participation in this Corporation by notifying any Director, who shall then notify the Board of said withdrawal. A withdrawing member is expected to make appropriate arrangements to satisfy any debts, commitments, or responsibilities to any other member and to the Corporation. The member's status is changed to Inactive.
WITHDRAWAL WITHOUT PREJUDICE: When the Board finds that all the arrangements have been carried out, the member's withdrawal will be considered to be Without Prejudice. The member's status remains Inactive and the member may proxy their credits until they expire. The member is eligible to return at their discretion until their credits expire by notifying any Director.
WITHDRAWAL WITH PREJUDICE: A withdrawing member who fails to fulfill the appropriate arrangements will be found to have Withdrawn With Prejudice. The member's status remains Inactive, however the member is not eligible to proxy their credits. If such a member later petitions the Board for reinstatement, the guidelines for ordinary business will apply.
SECTION 8: TRANSFER OF MEMBERSHIP
Membership in this Corporation, regardless of class or status, is not transferable or assignable.
SECTION 9: SPONSORING OF ASSISTANT STEWARD MEMBERS
Each Assistant Steward must participate under the guidance of an Active Steward. Most often this will be the Steward who petitioned the Board to accept the Assistant Steward. In the event that the sponsoring Steward either withdraws or is unable to continue their sponsorship, the Assistant Steward must obtain the sponsorship of another Steward in order to continue as an Assistant Steward.
A Steward may sponsor one Assistant Steward at any given time for each 24 credits that the Steward has completed.
ARTICLE 4: MEETINGS
SECTION 1: ANNUAL MEETING
If no other General Meeting has been held in the current fiscal year, an annual meeting of the Board will be held for the purpose of transacting such business as may properly come before the Board on the Second Wednesday of July at 1:00 pm in the Corporation's Dining Hall.
SECTION 2: GENERAL MEETINGS
General Meetings will be held for the purpose of transacting such business as may properly come before the Board.
Two options exist for the scheduling of a General Meeting:
- The Board may specify the date, time, and location for a General Meeting by passing a motion of the Board.
- Any Director may post a "Notice of a General Meeting" "Notice of a General Meeting" specifying the date, time, and location at least three days prior to said meeting in the Membership Notice Location.
All actions related to extra-ordinary business must be noted in the posted agenda at least three days prior to the meeting in order to be voted on at that meeting regardless of how the meeting was scheduled.
SECTION 3: SPECIAL MEETINGS
The Board of Directors, acting unanimously, can conduct ordinary business by signing the minutes of a Special Meeting thereby waiving the requirement for prior notice. Any action which is required or permitted to be taken by the Directors at a meeting may be taken without a meeting if a written consent setting forth the actions taken is signed by all the Directors entitled to vote on the matter. Such consent shall have the same effect as a unanimous vote of the Directors, and shall be filed with the Minutes of the Corporation.
SECTION 4: MANNER OF ACTING
The act of a majority of the Directors present at a meeting at which a quorum is present shall be the act of the Board; unless the act of a greater number is required by law, the Articles of Incorporation, or these Bylaws.
The Directors may decide to temporarily close any meeting for the purpose of meeting in executive session in order to discuss confidential business by the support of a motion to do which follow the instructions laid out under extraordinary business. At the conclusion of the executive session, the meeting is reopened. Any motions presented during an executive session will be voted on after the meeting is reopened.
Of the Directors present, the Director speaking for the highest number of credits shall preside over each meeting of the Board.
SECTION 5: MEMBERSHIP NOTICE LOCATION
The designated Membership Notice Location shall be in a prominent place in the dining hall at the Corporation's principal place of business.
SECTION 6: QUORUM
Sixty percent of the Directors shall constitute a Quorum for the transaction of business at any meeting. If a quorum is not present at a meeting, any Director present may adjourn the meeting.
SECTION 7: PROXY CREDITS
Stewards and Assistant Stewards may proxy their credits to an Active Member of the same class of membership who is willing to represent them. Proxies must be submitted in writing and presented to the Board prior to any Annual or General Meeting.
All proxy credits shall be recorded in the Membership Log and remain in effect until withdrawn in writing or until the anniversary of their issuance, at which time the proxy will automatically expire. Letters of proxy may be submitted by mail, addressed to the Secretary at the principal address of the Corporation. Partial proxies are not acceptable and will be deemed invalid. A proxy holder may choose to terminate a proxy by filing a written statement with the Board prior to any Annual or General Meeting.
SECTION 8: DEATH PROXY
Steward Directors may submit a death proxy in writing prior to any Annual or General Meeting. All death proxies shall be recorded in the meeting minutes and remain in effect until withdrawn in writing or until three years after the death of the Steward.
Death proxies may provide for a secondary holder to maintain the issuer's preferences in the event of the death of the holder before the expiration of the Death Proxy.
Credits held via a Death Proxy shall not be added to the credits of the holder of the death proxy. The holder of a death proxy casts a vote on behalf of the issuer, as long as the issuer’s credits are sufficient to maintain a seat on the Board. The member holding the death proxy, if a Director, will maintain their own seat on the board and cast his or her own vote, in addition to the vote of the deceased Steward Director. The member holding the death proxy shall not automatically take on any office or offices previously held by the issuer of the death proxy.
A death proxy may be submitted by mail, addressed to the Secretary at the principal address of the Corporation. Partial death proxies are not acceptable.
SECTION 9: TYPES OF BUSINESS
Types of business include:
Extraordinary business includes items such as changing the Bylaws, mortgaging the land, suspending or terminating a membership, removal of an officer, litigation, deciding to meet in executive session, or taking on a loan for the purchase of anything over $5000.00. A motion regarding extraordinary business requires the affirmative vote of a minimum of 75% of the Steward Directors. Changing the Bylaws and the suspension or termination of a membership have additional rules as laid out in Article 9 and Article 6 Section 6, respectively.
- extra-ordinary, and
- confidential business.
Confidential business includes subjects such as litigation, personnel, or confidential matters. Confidential business is discussed in executive session.
Ordinary business shall consist of all other legal business that comes before the Board including the appointment of officers. An affirmative vote of no fewer than 60% of the Directors is required to pass a motion of ordinary business.
ARTICLE 5: BOARD OF DIRECTORS
SECTION 1: GENERAL POWERS
The affairs of the Corporation shall be managed by a Board of Directors.
SECTION 2: NUMBER AND QUALIFICATIONS
The Board shall consist of between one and five Directors, only one of whom may be an Assistant Steward.
Directors shall qualify for office without discrimination on the basis of sex, race, creed, national origin, or disability. Directors need not be residents of the State of Washington nor Citizens of the United States of America. Except for the Assistant Steward Director, Directors must have been recognized as a Steward of the Windward Foundation as described in these Bylaws.
No two members who are related by either marriage or kinship in the first degree may simultaneously serve as Directors. The Board reserves the right to determine that a prior association of two or more people shall be held to constitute a marriage for the purposes of this Article or Section.
SECTION 3: DUTIES AND PRIVILEGES
It shall be the duty of each Director to:
- Perform any and all duties imposed on them collectively or individually by law, the Articles of Incorporation, these Bylaws, and the Policies and Procedures of this Corporation.
- Appoint and remove, employ and discharge, and, except as otherwise provided in these Bylaws, prescribe the duties and fix the compensation, if any, of all officers, agents, and employees of the Corporation.
- Supervise all officers, agents, and employees of the Corporation to assure that their duties are performed properly.
- Meet at such times and places as required by these Bylaws.
- Provide the Secretary of the Corporation with current contact information.
It shall be the privilege of any Director to invite non-member guests to attend any open meeting of the Board.
SECTION 4: ELIGIBILITY
All Active Stewards and Active Assistant Stewards who have not issued a proxy shall be eligible to serve as a Director. An unsponsored Assistant Steward is not eligible to be elevated to the position of Assistant Steward Director, however an Assistant Steward Director will not be removed from the Board by losing their sponsorship.
SECTION 5: SELECTION
The process of selecting Directors will be the first order of business at every Annual and General Meeting of the Board.
The number of credits held by each Member is determined by adding:
- the credits awarded to each Member, and
- the credits spoken for by each Member via the proxy process.
The Steward who speaks for the greatest number of credits will hold the position of First Director. The Stewards speaking for the second, third, and fourth largest number of credits shall be recognized as the Second, Third, and Fourth Directors, respectively.
The Assistant Steward who speaks for the greatest number of credits will hold the position of Assistant Steward Director. If there are no qualified Assistant Stewards then the most recent Assistant Steward shall retain this position until such time as one qualifies. If that is not possible then the number of Directors selected under Section 2 of this Article shall be increased by one.
If two Stewards speak for the same number of credits and that number of credits would grant him or her the fourth seat on the Board, the tie shall be resolved by flipping a coin; that resolution remains in effect until the tie is broken. The same process shall apply to Assistant Stewards.
SECTION 6: TENURE
A Director may remain on the Board so long as that Director continues to qualify as set forth in Article 5 Sections 4 and 5.
SECTION 7: VOTING RIGHTS
Each Director shall have one vote in determining issues decided by the Board. Each member may have only one seat on the Board with the sole exception of the authority granted by death proxy as set forth in Article 4 Section 8.
SECTION 8: COMPENSATION
Directors shall not receive a salary for their services. However, expenses incurred in the performance of their duties may be reimbursed. This does not preclude any Director from serving the Corporation in any other capacity and receiving compensation therefore.
SECTION 9: NON-LIABILITY OF DIRECTORS
The Directors shall not be personally liable for the debts, liabilities, or other obligations of the Corporation or any member or Director of the Corporation.
SECTION 10: INDEMNIFICATION
The Corporation shall to the extent permitted by law indemnify, save, and hold harmless all Directors, officers, employees, or agents of the Corporation, their heirs, executors, and administrators, against liability and against expenses reasonably incurred by them in connection with any action, suit, or proceedings to which they may be a party by reason of their being or having been a Director, officer, employee, or agent of the Corporation, except in relation to matters as to which they shall be finally found in such action, suit, or proceeding to be liable for gross negligence or willful misconduct. The foregoing rights of indemnification shall not be exclusive of other rights to which they may be entitled.
SECTION 11: INSURANCE
The Corporation shall have power to purchase and maintain insurance on behalf of any person who is or was a Director, officer, employee, or agent of the Corporation, against any liability asserted against him or her and incurred by him or her in any such capacity or arising out of his or her status as such, whether or not the Corporation would have the power to indemnify him or her against such liability under the provision of this article.
ARTICLE 6: OFFICERS
SECTION 1: OFFICERS
The officers of the Corporation shall be a President, Vice- President, Proxy Recorder, Arbitrator, Secretary, Treasurer, and such additional officers as determined by action of the Board from time to time. A member may concurrently hold more than one office, with the exception of the offices of President and Secretary, which may not be held concurrently by the same member.
SECTION 2: ELECTION AND TERM OF OFFICE
The offices of President, Vice-President, Proxy Recorder, and Arbitrator shall be appointed by the Board at an Annual Meeting or a General Meeting following the guidelines of ordinary business. Unless the officer dies, resigns, or is removed from office, she or he shall hold office until a successor is appointed.
Unless otherwise appointed by the Board or in the event of a vacancy of office, the office of President shall be filled by the First Director and the office of Vice-President shall be filled by the Second Director. The office of Proxy Recorder shall be filled by the Third Director.
The offices of Secretary and Treasurer, as well as any additional offices created by the Board, including Assistant Secretaries and Assistant Treasurers, shall be filled by members appointed by the President. The Vice President shall have the power to veto any appointment.
SECTION 3: REMOVAL
All officers, including those appointed by the President, are subject to removal by the Board.
All appointed officers, including Secretary and Treasurer, serve at the discretion of the President and may be removed and replaced by the President at any time. Any officer may also be removed following the guidelines of extraordinary business.
All Directors are subject to removal by the membership through the proxy process at any Annual or General Meeting. In the event that any Director fails to be sustained on the Board by the membership, the offices of President, Vice-President, Proxy Recorder, and Arbitrator shall be appointed according to the guidelines set out in Section 2 of this Article.
SECTION 4: VACANCIES
In the event that an Officer can no longer serve, because of death, resignation, removal, disqualification, or other reason, the Board shall appoint an eligible person to fill the office.
If there is an interim time between the onset of the vacancy and completion of the appointment of a successor, the predetermined Director shall fill the office as outlined in Article 6, Section 2, Paragraph 2 during the time of vacancy.
SECTION 5: PRESIDENT
The President shall be the principal executive officer of the Corporation and shall supervise all business and affairs of the Corporation. The President shall sign any deeds, mortgages, bonds, contracts, or other instruments which the Board has authorized to be executed, except in cases where the signing and execution thereof shall be expressly delegated by the Board or by the Bylaws or by statute to some other officer or agent of the Corporation; and in general the President shall perform all duties incident to the office of President and such other duties as may be prescribed by the Board from time to time. Only Stewards are eligible to hold the office of President.
SECTION 6: VICE-PRESIDENT
In the absence of the President or in the President's inability or refusal to act, the Vice-President shall perform the duties of the President, and when so acting, shall have all the powers of, and be subject to all the restrictions upon, the President. The Vice-President shall perform all duties incident to the office of Vice-President, and such other duties as from time to time may be assigned by the President or the Board. Only Stewards are eligible to hold the office of Vice-President.
SECTION 7: PROXY RECORDER
The Proxy Recorder is responsible for all matters pertaining to members' proxies and shall maintain a Membership Log listing all credits earned by members and all current proxies. The Proxy Recorder will call Board Meetings to order by first asking for and recording any proxy changes. If a change in representation dictates a change in makeup of the Board, that change will occur prior to any other business. Any member of the Corporation is eligible to hold the office of Proxy Recorder.
SECTION 8: ARBITRATOR
The Arbitrator shall oversee the process of settling all disputes between members. The office of Arbitrator shall be held by a Director of the Windward Education and Research Center who is not a member of the Windward Foundation.
SECTION 9: TREASURER
If required by the Board, the Treasurer shall obtain a bond for the faithful discharge of the Treasurer's duties in such sum and with such surety or sureties as the Board shall determine. The Treasurer shall have charge and custody of and be responsible for all funds and securities of the Corporation; receive and give receipts for moneys due and payable to the Corporation, and deposit all such moneys in the name of the Corporation in such banks, trust companies or other depositories as shall be selected in accordance with the provisions of Article 8 of these Bylaws; and in general perform all the duties incident to the office of Treasurer and such other duties as from time to time may be assigned to the Treasurer by the President or by the Board. Any Steward is eligible to hold the office of Treasurer.
SECTION 10: SECRETARY
The Secretary shall keep the minutes of all meetings in one or more books provided for that purpose, see that all notices are duly given in accordance with the provisions of these Bylaws, be custodian of the corporate records, keep a register of the postal address of each member which shall be furnished to the Secretary by such member, and in general perform all duties incident to the office of Secretary and such other duties as from time to time may be assigned to the Secretary by the President or the Board. Only Stewards are eligible to hold the office of Secretary, with the exception of the Steward that holds the office of President.
ARTICLE 7: COMMITTEES
SECTION 1: COMMITTEES
The Board may appoint general or specific Committees by a resolution adopted by a majority of the Directors at a General Meeting. Committees will not have, nor may they exercise, the authority of the Board in the management of the Corporation, but shall pursue such areas of activity as specified in the forming resolution.
The First Director will appoint a Committee Chairperson to preside over the actions and meetings of the Committee. The Committee Chairman shall then appoint members to the Committee, who shall be either Active Stewards or Active Assistant Stewards, unless otherwise specified in the forming resolution. Committees can be disbanded and/or Committee members removed, if the Board determines that it is in the interests of the Corporation to do so.
SECTION 2: TERM OF OFFICE
Each member of a Committee shall continue as such until the Committee is terminated, fulfilled its purpose, such member resigns from the committee, is removed from the Committee, or ceases to qualify as an Active Member of the Corporation.
SECTION 3: VACANCIES
Vacancies in the membership of any committee may be filled by appointments in the same manner as provided in the case of the original appointments.
SECTION 4: QUORUM
Unless otherwise provided in the resolution of the Board designating a Committee, a majority of the whole Committee shall constitute a quorum, and the act of a majority of the members present at a meeting at which a quorum is present shall be the act of the Committee.
SECTION 5: RULES
Each Committee may adopt rules for its own government consistent with these Bylaws or with rules adopted by the Board.
ARTICLE 8: ADMINISTRATIVE PROVISIONS
SECTION 1: BOOKS AND RECORDS
The Corporation shall keep copies of its current Articles of Incorporation and Bylaws at its principal or registered office, correct and adequate records of accounts and finances, minutes of the proceedings of the Board and any Committees of the Board, records of the name, address and status of each member, the name and address of each officer, and such other records as may be reasonably necessary. All Corporate books and records shall be open at any reasonable time, upon ten days written notice, to inspection by any Active Steward or to a representative of more than five percent of the membership.
SECTION 2: FISCAL YEAR
The fiscal year of the Corporation shall begin on the first day of January and end on the last day of December.
SECTION 3: CONTRACTS
Only those officers or agents duly authorized by a motion of the Board may enter into any contract or execute and deliver any instrument in the name of and on behalf of the Corporation.
SECTION 4: CHECKS, DRAFTS, ETC.
All checks, drafts, or orders for the payment of money, notes, or other evidences of indebtedness issued in the name of the Corporation, shall be signed by the President, Treasurer, or other such officer as determined by a resolution of the Board.
SECTION 5: DEPOSIT
All funds of the Corporation shall be deposited from time to time to the credit of the Corporation in such banks, trust companies, or other depositories as the Board may select.
SECTION 6: GIFTS
The Board may accept on behalf of the Corporation any contribution, gift, or bequest for general purposes or for any special purpose of the Corporation.
SECTION 7: CERTIFICATES OF MEMBERSHIP
The Board may provide for the issuance of certificates evidencing membership in the Corporation, which shall be in such form as may be determined by the Board. Such certificates shall be signed by the President or Vice-President and by the Secretary or an Assistant Secretary. All certificates evidencing membership of any class shall be consecutively numbered. The name and address of each member and the date of issuance of the certificate shall be entered on the records of the Corporation.
SECTION 8: DUES
Neither Stewards nor Assistant Stewards shall be required to pay dues in order to maintain their membership in the Corporation.
SECTION 9: DISSOLUTION
The Board of Directors can, by unanimous decision, propose to undertake to discontinue operations, liquidate selected assets and distribute the proceeds and remaining assets to other 501(c)(3) organizations. After a period of no less than thirty days, the Board can, by unanimous decision, vote to begin the process of dissolving the corporation. Each Director shall direct the distribution of corporate assets in proportion to the number of earned credits they hold divided by the total of earned credits held by all sitting directors.
ARTICLE 9: AMENDMENTS
Except as otherwise required by law, these Bylaws may be amended or repealed with new Bylaws adopted by an affirmative vote of at least 75% of the Steward Directors at a General Meeting or an Annual Meeting, provided:
- written notice of the intention to amend, repeal or adopt new Bylaws is posted at the Membership Notice Location for 30 days prior to the proposed changes being presented,
- presentation and distribution of proposed changes occurs at a General Meeting of the Board, and
- a minimum of 30 days later a second General Meeting will be held for the purpose of a vote by the Board to adopt the amendments or amended Bylaws.
ARTICLE 10: ARBITRATION
SECTION 1: ARBITRATION AS POLICY
As a condition to participation in the Corporation, members of Windward acknowledge a commitment to the process of arbitration as the primary means for settling disputes. Arbitration as Policy applies to all members, regardless of status. The arbitration may take place wherever the parties mutually agree, but will be at Windward if they do not agree otherwise, and in any case the laws of the State of Washington will apply. During arbitration, either party will be entitled to discovery pursuant to the procedures available in litigation in Washington State.
SECTION 2: DISPUTES BETWEEN MEMBERS
Any member having a dispute with another member is encouraged and directed to arrange for the settlement of the dispute by making whatever arbitrational arrangements are mutually satisfactory.
In the event that mutually satisfactory arrangements are not arrived at, a member may present the matter in writing to the Arbitrator asking for a review of the grievance. If the Arbitrator determines that it is in the best interests of the Corporation for this matter to be resolved, the Arbitrator will proceed with the arbitration process according to procedures as specified by the Board.
In the event of a dispute between two members arising out of participation in any Windward activity, the parties agree to work through The Windward Foundation's internal dispute resolution procedures. If these procedures do not lead to the resolution of the dispute, the parties agree to submit it to binding arbitration in accordance with the rules for commercial arbitration of the American Arbitration Association, with three arbitrators, at least two of whom must be members of Windward (one chosen by member, and the two selectees will select the third).
SECTION 3: DISPUTES BETWEEN MEMBERS AND THE CORPORATION
In the event of a dispute between a member and the Corporation, the member agrees to work through The Windward Foundation's internal dispute resolution procedures. If these procedures do not lead to the resolution of the dispute, the parties agree to submit it to binding arbitration in accordance with the rules for commercial arbitration of the American Arbitration Association, with three arbitrators, at least two of whom must be members of Windward (one chosen by the member and the other by the Board, and the two selectees will select the third).
ARTICLE 11: LIMITATIONS
SECTION 1: POLITICAL ACTIVITY
This Corporation shall not contribute to nor take part in political activities at the local, county, state, or national level. Members of this Corporation shall be free to participate in such activities as they see fit, so long as their activities are clearly dissociated from their membership in this Corporation.
SECTION 2: RELIGIOUS ACTIVITY
This Corporation shall not contribute to, endorse, nor affiliate with any religious organization. This limitation is not intended to prevent the Corporation from participating in public activities which are sponsored, conducted, or promoted by a religious organization, so long as the public activity promotes the purposes of this Corporation and a clear distinction between this Corporation and the religious organization can be maintained.
ARTICLE 12: ADOPTION
The foregoing Amended Bylaws were adopted by the Board of Directors of the Windward Foundation on this the eighth day of August in the year 2018.
/s/ Walt Patrick
/s/ Opalyn Brenger
/s/ Kirianna Patrick